PROD – Corpsec Onboarding Form – Counto Company Incorporation

Step 1 of 6

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About Yourself

Give us some basic details about yourself

First Name(Required)

Last Name(Required)

Email(Required)

Phone(Required)

Basic details of your company

Tell us some basic details of your company

Company Name(Required)

Company Registration Number(Required)

Country of Incorporation(Required)

What is your company incorporation date?

MM slash DD slash YYYY

Financial Year End(Required)

Current Company Address(Required)

Is the current company address a residential or commercial property?(Required)

Residential

Commercial

But I will be moving to Counto Registered Office (RO)

I don't know, but I understand that I will need to provide this information

Certification / Consent for Residential Properties(Required)

You can refer to the Home Office scheme details here - https://www.ura.gov.sg/Corporate/Guidelines/Home-Business/Home-Office-Scheme

I have sought consent from URA / HDB under Home Office Scheme, and will send the consent to Counto

I dont have the consent, but I can certify that i satisfy the conditions of use found here - https://www.ura.gov.sg/Corporate/Guidelines/Home-Business/Home-Office-Scheme/Folder/Conditions-of-Use

I don't have consent and I do not meet the conditions of use, so I understand I will have to seek consent under the Home Office scheme which I will initiate right away

Proof of Company Address

Please attach a recent 3 months rental bill or rental contract or property bill showing ownership (and NOT any other supplier bill) that shows the proof for the company address. Proof should be in the name of the company and showing the address. If you have taken a registered address service from Counto, you can ignore this, but if not please note that even though this is not mandated at this stage, this information evidence is needed and will delay the takeover, so do take a moment to procure the evidence.

Max. file size: 8 MB.

Business Profile

Please attach the company Business Profile from ACRA. Profile should be having the latest Directors and Shareholders. If unsure you can download the latest one for $5.5 from www.bizfile.gov.sg > Buy Information > Business Profile Please note that even though this is not mandated at this stage, this information evidence helps the takeover process including KYC to be streamlined. So we appreciate if you can take a moment to attach an updated profile here.

Max. file size: 8 MB.

When did you last file annual returns for this company? Last FYE submitted. Or 'NA' if no submission to date(Required)

Is your ACRA (Company Authority) filings up to date?(Required)

ACRA requires you to make an Annual Return (AR) filing 7 months from each financial year end

Yes

I am not sure

Is your IRAS (Tax Authority) filings up to date?(Required)

IRAS requires you to make an filing Nov of each year after your financial year end

Yes

I am not sure

Attach you tax company dashboard as evidence

To get your company tax dashboard please go to https://mytax.iras.gov.sg > Business Tax > Login in with Singpass > Select Company > Go to Menu "Corporate Tax" > "Access Company Dashboard" and take a screenshot of that page in full (We should be able to see all your past compliances). Please do not give us the Tax Filing Status as it does not print properly on IRAS site. If you do not have access to your SingPass, your previous CorpSec should be able to send this screenshot to you. Please note that even though this is not mandated at this stage, this information evidence is required to takeover. We may need to wait on this information, so to avoid delays, we appreciate if you can take a moment to login to the myTax site as possible

Max. file size: 8 MB.

Data Protection Officer (DPO)(Required)

Under Singapore's Personal Data Protection Act (PDPA), you are required to appoint a Data Protection Officer (DPO) . You can read more about the Role and Responsibilities in our blog article here https://mycounto.com/singapores-new-dpo-requirement-why-your-business-needs-one Please input the name of the DPO officer here. If you are unsure if you have appointed one, its ok. Just let us know who would be the proposed DPO and we will check and appoint if needed when we take over the secretarial duties. Typically this is one of the existing operating members of the company.

Corporate Secretary

Tell us some more about your current Corporate Secretary

Do you have current Corporate Secretary ?

Yes, Third Party

Yes, (Self or Director/Shareholder)

Corporate Secretary Name(Required)

Corporate Secretary Email(Required)

Contact Number(Required)

Resignation Letter from current Corporate Secretary(Required)

Resignation from your current CorpSec is a mandatory requirement for Counto to take over. If you have one you can attach it in the next step. If you do not have one, please initiate a resignation by sending an email to your current provider and cc to [email protected]. The takeover will be on hold till we receive the resignation letter

Yes, I can attach the letter

No, I will procure one right away

Resignation Letter(Required)

Attach the resignation from your current CorpSec

Max. file size: 8 MB.

Company Information for purpose of KYC

Please be as detailed as you can in this section. Your responses inform the compliance team about the company we are about to take over as Corporate Secretary and allows us to shorten the approval cycle. If you have an existing relationship with us, the information requested on this page may seem to be redundant. However Corporate secretarial services are a licensed activity hence it is critical for us to have all the KYC and risk information accessible in one place to the right level of detail and answered by you directly. Missing information we see from experience delays the process eventually so we truly appreciate your time here.

What is the nature of your business (i.e. core business activities in brief)?(Required)

What is your website address (if any)?(Required)

If website not built yet, but you have a similar offering in another market add the link here so it helps us understand your business. if you have no website, just say so

Explain the business(Required)

Please explain the core business the company. How does it make revenue? What has it put into place to operate and earn this revenue?

Customers of the company(Required)

Who are the main customers (e.g. retail customers, business, retailers, traders, manufacturers, FIs, government etc) for this company and where are they be located?

Operating locations of the company(Required)

What are the main operating locations of the company (i.e. where Directors, Other staff, resources will be located)

Directors' Credibility(Required)

What is your (executive directors') credibility in the business activity that this company will be operating in. Explain the Directors' experience in the operating field

Why Singapore?(Required)

Explain why this company is incorporated in Singapore and not any other country? (Think location of customers, location of staff / resources, business environment, favorable tax rates)

How many banks does this company have? How many and which currencies are you likely to hold money in?(Required)

Ensure you give a response to both banks and currencies. Also for currencies note that we are more interested in currencies you will hold money in rather than transact it. This helps un understand the banking complexity in your operations

What are the typical number of transactions you are likely to see in your company in a month across all banks?(Required)

Ballpark estimate is fine. This helps un understand the banking complexity in your operations

What are the typical transaction $value of a single sale and expense(Required)

Ballpark estimate is fine. Currency of your choice is fine. e.g. We are interested to know if transaction size is $50 or $50k or $500k. It gives us a sense of scale. If your biggest transactions are significantly different from your typical you can use this space to explain

Explain typical nature / intent of the incoming funds. Highlight anything peculiar in incoming funds that is important to mention(Required)

Examples include customer payments, investor money, grants, cash deposts etc.

Explain the typical nature / intent of the outgoing funds. Highlight anything peculiar in outgoing funds that is important to mention(Required)

Examples include salaries, rent, legal and other professional fees, subscriptions, travel, transport, etc

How much funds have been deployed into the company so far?(Required)

This is typically Directors initial capital, loans, investors, etc. You can use a currency suitable to the business such as SGD, USD

Explain the source of these funds. Please go into details of each type of money invested(Required)

We appreciate a detailed response here if you are have deployed anything more than 50k SGD/ USD. If you have deployed your own funds, explain how you have come to acquire the funds. If you have acquired investor funds, list the investor names along with the amounts they have invested. The the sources of wealth list if too long and you prefer sharing this information later, do say so in this form along with a plausible reason. Do note that compliance team will need to be satisfied with the source of funds and may seek evidences on the same.

Is your company operating at this time or Dormant?(Required)

Operating

Dormant

Operating timeline(Required)

What is the likely timeline in which your company will commence operations (not necessary have sales, but commence revenue intending operations)?

0 - 2 months from now

> 2 months from now

Other

Is your company be owned by a Corporate Shareholder?(Required)

Yes

Explain the Corporate structure and intended transactions in the operations of the company with the Corporate Shareholder(Required)

Please list each Corporate Shareholder name, its intended relationship and its typical expected transactions with the proposed entity. At this stage we dont need the % distribution, just how the entities are expected to be transacting in the coming months of operations. Examples can include investments from the parent, loans from the parent, brand licensing, services performance fee, etc.

Does your company hold investment assets such as properties, shares in other companies, subsidiaries, other investments?(Required)

Yes

Explain the nature of the investments(Required)

Please explain all intended or possible investments planned for this company

Provide the (SGD) $ value of the amount of investment currently in the company and expected in the next 2 years(Required)

Source of Wealth for Investments(Required)

Explain the source of wealth for these investments. If the investments are not from trading income of the company, also keep proof of this wealth handy in case the compliance team later requests this evidence. If the investment source has been covered in the source of funds question earlier, you can mention so. We are interested in know from where the money for the investment in particular is coming from

Typical investment sell horizon(Required)

Explain the typical investment sell horizon (i.e. how long will the investments be held) - days, months, years

Will your company be holding, trading or have any crypto currencies dealings?(Required)

Yes

Explain how cryptos will be used in the core activities(Required)

Explain how cryptos will be used in the core activities (used for revenue generation or cost of the sale) of the business and / or in the supporting activities (e.g. payroll, bills to some vendors) for the business

Mention which cryptos will be used in the business(Required)

Mention which cryptos will be used in the business (for us to evaluate functional currency of the business and if we can support exchange rates for accounting).

Licenses(Required)

Have you obtained any licences to operate the business? If you are in process or will do in the future, mention the licence name, jurisdiction of licensing body, term of validity and other such relevant details. If you believe license is not needed, mention why and also if you have sought any legal opinion

Do you deal in precious stones, precious metals or precious products or financial instruments backed by these?(Required)

Precious metals are: 1. Gold 2. Silver 3. Platinum 4. Iridium 5. Osmium 6. Palladium 7. Rhodium 8. Ruthenium 9. An alloy with at least 2% in weight of any substance mentioned in items 1 to 8. Precious Stones are: 1. Diamond 2. Sapphire 3. Ruby 4. Emerald 5. Jade (including nephrite and jadeite) 6. Pearl. Precious product means any jewellery, watch, apparel, accessory, ornament or other finished product, 50% or over value of which is due to precious metals and stones.

Yes

License(Required)

Please mention your license category (Class A or Class B). If you have not yet applied for a license, let us know your timelines and plans. If you believe license is not applicable to you explain to us why. You can read more about the PSPM Act and regulatory requirements here: https://acd.mlaw.gov.sg/

Will you be accepting cash payments from customers?(Required)

Yes

Are you aware of the cash reporting requirements for transactions exceeding SGD 20,000 in cash?(Required)

Read up more about this here: https://acd.mlaw.gov.sg/transaction-based-requirements/

Transactions will not exceed 20,000 in my business

Transactions will likely exceed 20,000 and I am aware of the requirement and have or will put processes in place to comply to the 15 days requirement

Transactions will likely exceed 20,000 but I am NOT aware and will read up on the requirements

Other

Are you aware of the Anti Money Laundering requirements?(Required)

Read up more about this here: https://acd.mlaw.gov.sg/aml-cft-cpf-supervisory-expectations/

Yes, I am aware and will define the supervisory policy and customer due diligence operations around this

No, I am not aware, but I will read up on the requirements

Other

Will you be importing/exporting any goods into/from Singapore requiring clearance from Singapore Customs?(Required)

If yes and you are availing our Nominee Director service we may need to charge you extra to provide customs clearance.

Yes

Tell us a little more about the imports/exports. Please answer ALL of the questions in the guidance note.(Required)

What will you import/export? How will you import/export (e.g. air, sea, etc, any freight forwarders involved) ? How frequently will you import/export? What is the estimates $ value of each import/export?

Do any of the Directors have a Directorship or Shareholdings in any global company other than the one being incorporated?(Required)

Note that you must declare this truthfully

Yes

Director and Shareholding Interest(Required)

Declare your global Director and Shareholding Interests. Please be exhaustive to cover all Directorships and Shareholding of all Directors of the company being incorporated

Indiividual Name

Company Name

Company Registration No.

Country of Incorporation

Directorship (Y/N)

Number of Shares (not %, number please)

Start Date of Interest

KYC Proof

In this section we need the identity and address proofs of all the individual Directors and Shareholders of this company as well as individual Beneficiary owners of any Corporate Shareholder

Name of the first member(Required)

State the name of the first member whose details will be attached in the next fields

Email of the first member(Required)

Phone number of the first member(Required)

Remember to add country codes

Identify Proof of Individual member of the company(Required)

Please attach the identify proof of the first member (Director or Shareholder). For Singapore Residents or Singaporean, please attach front and back of your NRIC. For Singapore Employment (or any other Pass) Pass holders, please attach the front and back of your FIN card AND your passport. For foreign members please attach your passport. This input takes multiple attachments. Do take a moment to upload all requested documents as missing evidences till delay the process

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Address Proof of Individual member of the company(Required)

Please attach the proof of the address registered with ACRA for this Member. For Singapore Resident members please attach your recent 3 months utility bill. For foreign member please attach proof of the address registered with ACRA. If in doubt if one evidence is good, you can attach multiple evidences

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Are there more Directors and Shareholders in the company?(Required)

Note that we need the evidence of one individual ONLY once irrespective whether if the member is a Director or Shareholder . Only select yes here if you have not covered this individual in the form earlier

Yes, Individual Member

Yes, Corporate Shareholder

No, I am done

Name of the member(Required)

State the name of the member whose details will be attached in the next fields

Email of the member(Required)

Phone number of the Member(Required)

Remember to add country codes

Identify Proof of Individual member of the company(Required)

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Address Proof of Individual member of the company(Required)

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Company registration document issued by relevant authority(Required)

Max. file size: 8 MB.

Does this Registration Document contain a up-to-date listing of all the Directors and Shareholders as of today's date?(Required)

Note that KYC is needed for every member who is not covered as a direct member of the company being incorporated. The team will need identity and address proofs of each such member of this corporate entity. If the registration document attached in the last field is not up to date then you can go back to the last step and upload the latest registration document or attach an alternative member listing in the next field.

Yes, correct Directors and Shareholders are listed

No, I will attach another document

Documents / Registers listing the members (Directors AND Shareholders) of the Corporate Shareholder(Required)

Please attach Incorporation documents, and / or the registers (of Director and Shareholder) of this corporate shareholder. Please be exhaustive so that we do not have delays on this later.

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Articles of Association / Constitution / Document containing the governing rules of the Company(Required)

Please attach the document that covers the governing rules of the Corporate Shareholder. This document is typically called the Articles of Association or Constitution

Max. file size: 8 MB.

Name of the Company Representative(Required)

Pls ensure that you submit the identity proof and address proof of this person as one of the members in listing in this form

Does this Corporate Shareholder have another Corporate Shareholder owing any shares?(Required)

Yes

Please attach the full ownership structure(Required)

If any shares of this this Corporate Shareholder are held by another Corporate Shareholder, then please attach the full corporate group structure. Further KYC will be done on this structure and every individual member will need to submit identity and address details later once we review the structure

Max. file size: 8 MB.

Are there more Directors and Shareholders in the company?(Required)

Yes, Individual Member

Yes, Corporate Shareholder

No, I am done

Name of the member(Required)

State the name of the member whose details will be attached in the next fields

Email of the member(Required)

Phone number of the member(Required)

Remember to add country codes

Identify Proof of Individual member of the company(Required)

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Address Proof of Individual member of the company(Required)

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Company registration document issued by relevant authority(Required)

Max. file size: 8 MB.

Does this Registration Document contain a up-to-date listing of all the Directors and Shareholders as of today's date?(Required)

Yes, correct Directors and Shareholders are listed

No, I will attach another document

Documents / Registers listing the members (Directors AND Shareholders) of the Corporate Shareholder(Required)

Please attach Incorporation documents, and / or the registers (of Director and Shareholder) of this corporate shareholder. Please be exhaustive so that we do not have delays on this later.

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Articles of Association / Constitution / Document containing the governing rules of the Company(Required)

Please attach the document that covers the governing rules of the Corporate Shareholder. This document is typically called the Articles of Association or Constitution

Max. file size: 8 MB.

Name of the Company Representative(Required)

Pls ensure that you submit the identity proof and address proof of this person as one of the members in listing in this form

Does this Corporate Shareholder have another Corporate Shareholder owing any shares?(Required)

Yes

Please attach the full ownership structure(Required)

Max. file size: 8 MB.

Are there more Directors and Shareholders in the company?(Required)

Yes, Individual Member

Yes, Corporate Shareholder

No, I am done

Name of the member(Required)

State the name of the member whose details will be attached in the next fields

Email of the member(Required)

Phone number of the member(Required)

Remember to add country codes

Identify Proof of Individual member of the company(Required)

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Address Proof of Individual member of the company(Required)

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Company registration document issued by relevant authority(Required)

Max. file size: 8 MB.

Does this Registration Document contain a up-to-date listing of all the Directors and Shareholders as of today's date?(Required)

Yes, correct Directors and Shareholders are listed

No, I will attach another document

Documents / Registers listing the members (Directors AND Shareholders) of the Corporate Shareholder(Required)

Please attach Incorporation documents, and / or the registers (of Director and Shareholder) of this corporate shareholder. Please be exhaustive so that we do not have delays on this later.

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Articles of Association / Constitution / Document containing the governing rules of the Company(Required)

Please attach the document that covers the governing rules of the Corporate Shareholder. This document is typically called the Articles of Association or Constitution

Max. file size: 8 MB.

Name of the Company Representative(Required)

Pls ensure that you submit the identity proof and address proof of this person as one of the members in listing in this form

Does this Corporate Shareholder have another Corporate Shareholder owing any shares?(Required)

Yes

Please attach the full ownership structure(Required)

Max. file size: 8 MB.

Are there more Directors and Shareholders in the company?(Required)

Yes, Individual Member

Yes, Corporate Shareholder

No, I am done

Name of the member(Required)

State the name of the member whose details will be attached in the next fields

Email of the member(Required)

Phone number of the member(Required)

Remember to add country codes

Identify Proof of Individual member of the company(Required)

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Address Proof of Individual member of the company(Required)

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Company registration document issued by relevant authority(Required)

Max. file size: 8 MB.

Does this Registration Document contain a up-to-date listing of all the Directors and Shareholders as of today's date?(Required)

Yes, correct Directors and Shareholders are listed

No, I will attach another document

Documents / Registers listing the members (Directors AND Shareholders) of the Corporate Shareholder(Required)

Please attach Incorporation documents, and / or the registers (of Director and Shareholder) of this corporate shareholder. Please be exhaustive so that we do not have delays on this later.

Drop files here or

Max. file size: 8 MB, Max. files: 4.

Articles of Association / Constitution / Document containing the governing rules of the Company(Required)

Please attach the document that covers the governing rules of the Corporate Shareholder. This document is typically called the Articles of Association or Constitution

Max. file size: 8 MB.

Name of the Company Representative(Required)

Pls ensure that you submit the identity proof and address proof of this person as one of the members in listing in this form

Does this Corporate Shareholder have another Corporate Shareholder owing any shares?(Required)

Yes

Please attach the full ownership structure(Required)

Max. file size: 8 MB.

Would you be availing accounting services with Counto too?(Required)

Yes

How frequently would you like your books to be prepared?(Required)

Annually, once a year after year end

Monthly

Not sure, I need advice / discussion

Is your business Sales Tax (VAT / GST) registered?(Required)

Yes

No, but I would like to register

How do you capture your sales and business data?(Required)

eg: ERP systems like Shopify, RavelPOS OR excel based invoices OR accounting system like XERO etc.

How do you collect payments for sales?(Required)

Credit Card

Insurance

NETS (Singapore)

Cash

Stripe (or other payment gateways)

Other

Do you record the payments and the type of payment against sales?(Required)

Reconciling payments is an onerous job. We want to know if you record when and how the payment is make by a customer and if so where do you record it. e.g Yes, I record it in Xero and mention it is Cash or Credit card. Or Yes, I maintain an excel Or No I dont have any record of payment maintaine

How do you pay your invoices, bills and other receipts?(Required)

Credit Card

Bank Transfer

Cash

Cheque

Other

Since you use cash in your operations, can you tell us if you maintain a cash register?(Required)

Yes

Since you do not maintain a cash register, how do you manage your cash?(Required)

Do your employees submit receipts for reimbursement?(Required)

Yes

Which system do you use for reimbursement ?(Required)

Google forms, excel, system name, no specific system

Which accounting system do you use for the company?(Required)

I don't have one / I use excel

Xero

Quickbooks

MYOB

Other

Please provide your main bank account details with currencies(Required)

e.g. DBS SGD (Account No), OCBC, UOB, Maybank, CitiBank, etc

Please provide names of any wallets you use(Required)

e.,g. Wise, Aspire, Tide, Revolut, Monzo

Who has been managing your accounts so far?(Required)

Ex: In-house, outsourced etc. If outsourced, to whom?

Do you have any special accounting requirements?

Do you have more than one company to onboard with us?(Required)

If yes, can you just give is all the names here and their relationships if any for now. The team will connect with you for a full onboarding of all companies

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